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   Policies &    Procedures  

Policies & Procedures

ABOUT ENROLLMENT

  • Enrollment is open year-round welcoming students of all ages and at all levels 

    • Beginning level students of all ages are welcome!

  • To register for lessons, email or call Academy owner  SheilaVail@IndianSpringsAcademy.com       513-779-7070 

or submit the Academy Registration Form above to be contacted 

  • Enrollment is non-contractual and ongoing until withdrawal 

    • 30 days notice required to withdraw

    • Tuition Fees are due and payable during the withdrawal period

 

ABOUT OUR PROGRAMS

  • Academy programs schedule lessons and activities per term

  • Enrollment remains active until a 30-day withdrawal notice is given ​

  • Active Enrollments preserves lesson scheduling 

  • All Academy enrollments auto-renew for the next term unless notice is provided to withdraw

 

 

About Lesson Scheduling

  • Private lessons are scheduled weekly​​ around holiday breaks for Thanksgiving, Winter, Spring and Summer (see ISAM Calendar 

    • Should you miss lessons, your active Enrollment ensures you can resume without changes

 

 

About Lesson Scheduling Flexibility 

  • Your lessons can be PRE-scheduled or RE-scheduled

    • PLEASE REMEMBER: Your time in your teacher’s schedule is reserved for your exclusive use. Most teachers are fully scheduled so please provide your teacher plenty of notice if a change is needed

 

ENROLLMENT OPTIONS 

Private Lesson Program  (basic private lesson program)  

  • Weekly Private lesson instruction 

  • One annual parent consultation / planning session 

  • All Academy recitals

  • Private portal and web services 

  

LessonsPLUS Program   (comprehensive lesson / performance activities program)

  • Weekly Private lesson instruction  

  • One annual parent consultation / planning session 

  • All Academy recitals  

  • Private portal and web services 

  • 7 PLUS Classes annually

    • Small group lessons 3-6 students, PLUS Classes develop performance, listening and musicianship skills

Adult Program   

  • Private lesson instruction scheduled per Semester

    • weekly or alternate week available 

  • Tuition Fees invoiced per semester plus $18 Registration Fee 

Theory Program  

  • Private lessons scheduled per Semester

    • 15, 30, 45, 60 minute sessions available ​

  • Private coaching may be scheduled on a weekly or alternate week basis each semester, as available

  • Tuition Fees invoiced per semester plus $5 Registration Fee  

 

SCHEDULING FLEXIBILITY: 

  • Active Enrollment preserves lesson scheduling

If a family is vacationing for 4-6 weeks, or if a student wishes to take a break without losing his place in his teacher's schedule, lessons may be moved to alternate dates and enrollment will remain active during their absence. The auto-pay schedule will not increase or decrease, regardless of where the lessons are scheduled within the dates of their lesson package.  

ABOUT TUITION  FEES:

 

Private Lesson & LessonsPLUS Programs:   

  • Lessons and activities are planned August to August each year

    • Tuition fees billed in equal installments of the total cost of all lessons and activities 

    • $35 annual Registration Fee​

  • Programs auto-renew each August for the next Academic year 

  • Expired lessons do not carry forward to the next term

Adult Program:   

  • Lessons scheduled per semester 

    • Tuition fees bill in two equal installments 1st and 3rd months

      • monthly payment option on request ​

    • $18 Registration Fee​

  • Programs auto-renew each semester for the new term

  • Expired lessons do not carry forward to the next term

Theory Program:   

  • Lessons scheduled per semester 

    • Tuition fees billed in two equal installments 1st and 3rd months

      • monthly payment option on request ​

  • Programs auto-renew each semester for the new term

  • Expired lessons do not carry forward to the next term

Additional Detail

  • Throughout the year, each month’s activity is different. Most months schedule 4 lessons, but some schedule 5 lessons, some 2 lessons and a class or recital. Monthly installments are based on the total cost of the program, not the activity completed each month. Monthly billing remains the same each month regardless of the amount of activity.

    • Should lesson packages be completed prior to the end of term, additional lessons can be purchased at a discount​

    • Should a student require additional lessons one month to prepare for an event, they can reschedule future lessons in their package without affecting their billing

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FEE PAYMENT OPTIONS:

  • Default: monthly billing to a credit card or debit card on file

  • ACH/bank draft  

  • Cash or personal check (full payment only)

 

DISCOUNTS:

  • “Third Child Discount” :   5% reduction in Tuition Fees  / no Registration fees   

    • Provided to all third (or more) private lesson enrollments per family

    • Not applicable for Theory Coaching

 

The following pre-payment discounts available for the Private Lesson and LessonsPLUS Programs:

  • $35  :  Single payment in full of any Annual Program Invoice by personal check  

  • ACH/bank draft  : varying discounts based on program

Discounts are always provided for our teaching colleagues, clergy, and active military

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ACADEMY ATTENDANCE POLICY:

  • Time reserved for each student's private lesson is an appointment reserved for their exclusive use.  

    • RE-SCHEDULING LESSON APPOINTMENTS WITH THE SAME INSTRUCTOR CANNOT BE GUARANTEED                                                                                      

    • 48 hours notice is required to “Bank” a lesson appointment for future scheduling 

  • Cancellations with less than 48 hours notice are marked a “No Show” and one lesson is deducted from the lesson package 

    • "No Show” lessons may be rescheduled as a “teacher courtesy”

  • Should instructors NOT be available for an “Banked” lesson appointment, the Academy will make every effort to find an appropriate substitute instructor

  • Complete Lesson Schedules and Attendance History are archived on each student’s personal Academy portal (login provided with enrollment)    

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THE ACADEMY'S CERTIFICATE PROGRAM:  

            Royal Conservatory of Music Certificate Program

This highly esteemed international program offers study curricula and Merit Certificates for all instruments and Voice, in both Performance and Theory subjects. Syllabi   rcmusic.com 

  • Students may earn these prestigious Certificates of Merit at all levels in both Performance and Music Theory

    • Certificates are awarded by successful completion of examination by members of the Royal College of Examiners

    • Examinations are available in Cincinnati three times annually : December - May - August 

  • Completion of theory co-requisites (level 5 and higher) is required for candidates to be considered for the RCM Regional or National Gold Medals of Excellence award

  • The Ohio Music Teachers Association awards the Gold Medal of Achievement to all Performance Candidates earning the score of 90 and higher on their Practical Exams 

  • The annual Indian Springs Academy GALA awards Certificates, Medals and cash prizes to high achievers in the program

Benefits :

  • Clear learning pathway from beginning to advanced levels 

    • Students may enter at any level and move at their individual pace 

  • Builds foundational knowledge and skills 

    • ​​Nurtures excellent playing skills and music literacy

  • Advancement built in through a leveled curriculum 

  • Allows parents to understand and track their child's progress 

  • Permits adults students to plan their program and understand their accomplishments  

In addition - 

  • RCM Digital learning activities build skills and knowledge in contemporary learning formats 

  • Recognizes and celebrates results and achievements 

  • Includes all styles of music!

Cost:

  • No membership fees

  • Certificate Exams may be scheduled when students feel prepared. Per level Exam fees here 

  • RCM Books / Music and supporting materials are available through the RCM Bookstore 

    • ​RCM materials are not required to participate in the program  

  • Live, in person Certificate Exams are available in Cincinnati three times annually  DEC - MAY - AUG  ​

  • Remote Exams are available throughout the year

    • Candidates may change their exam day/time up to 2 weeks prior to their exam 

Learn about this stellar program for students of all ages, including Adults!!   rcmusic.com

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